(Closed) Who sets everything up?

posted 8 years ago in Logistics
Post # 18
3230 posts
Sugar bee
  • Wedding: October 2009

The venue set up the tables & chairs. My caterer set up the linens/flatware/glasses/buffet and bar. My family and day of coordinator did the rest.

The day of coordinator was more-so the person who ensured things were set up correctly ( I gave her diagrams of how I wanted tables to look, etc.) So she helped set up, but my family did majority of it. My dad & bro hung our paper lanterns in the trees. And my aunts set up the escort cards, programs, centerpeices, etc. 

For the teardown the caterer took all the food set up, glasses, and linens. My family had to tear down the rest of it. 

Post # 20
1049 posts
Bumble bee
  • Wedding: June 2013

@MoonlitMagnolia:  +1

Yes, it is your responsibility unless you have hired someone else to do it.

Post # 21
1762 posts
Buzzing bee
  • Wedding: May 2014

@CharleighT:  Actually it pretty much is your responsibility. If you want it done and don’t want to hire someone to do it then who do you think will do it? You. 

Post # 22
616 posts
Busy bee
  • Wedding: June 2013

@CharleighT:  The cost of the rentals really depends on the company. But don’t feel stupid for not knowing this. It’s a lot of work to sort out all these logistics on your own! Because we had a coordinator with a setup/cleanup team of people, our linens were delivered the day of, but we were charged a bit extra by the rental company to return them the next day (something our coordinator did). I rented decor from a different company and they charged a flat rate to have the items for 48 hours.


Post # 23
6532 posts
Bee Keeper
  • Wedding: October 2014

I’m going to disagree with everyone who says that the bridal party is responsible for this. Sure, they often end up doing it, but it’s absolutely not their responsibility. If you need the venue decorated for your wedding and you don’t have anyone who you can hire/pay to do it for you, then you should at least ask politely for the bridal party’s help and respect the fact that this is indeed a favor.

Post # 24
2853 posts
Sugar bee
  • Wedding: October 2013

@CharleighT:  I did, along with a couple of my bridesmaids, my parents, and some very close family friends. 

Post # 27
152 posts
Blushing bee
  • Wedding: August 2013

@CharleighT:  you would have to talk to all of your vendors. Ours gave us flat prices with a day before the wedding and a day after included for set up and take down. 

Post # 28
817 posts
Busy bee
  • Wedding: July 2014

@CharleighT:  I offered to help set up for a friend, and her family, along with the groom, did most of the setup.

If I was in a bridal party, I would assume that we would help out with things like that.  I wouldn’t expect to be up on ladders or mopping for a friend (not that I wouldn’t), but I could put out some centerpieces and decorations.

Post # 29
343 posts
Helper bee
  • Wedding: October 2014

For us we have the venue maintenance staff setting up tables and chairs, the caterer doing the table cloths and table settings… everything else is up to us.

I’ve contacted my local high school and they said I can give out volunteer hours to students who come and help set up as long as I don’t pay them. So I’ve recruited some hard working kids to set up the place cards and do the certre pieces and general decorations. I’ll still be there myself to make sure no one messes up!

For us we also only have the venue for about 1.5 hours before the ceremony begins so the last thing we’d want is to be putting everything together on our own and risk being late/unprepared for our own wedding! It is well worth it to hire someone or at least give out volunteer hours.

Post # 30
8700 posts
Bumble Beekeeper
  • Wedding: May 2013

I would check your contracts and see if set up/tear down is included!

If it’s not, I would see if you can get it added in.

Post # 31
30388 posts
Honey Beekeeper
  • Wedding: November 1999

Let’s not dump all the responsibility on to the bride. It is the couple’s  responsibility to ensure that the setup is done according to their plan, not just the bride’s.

I agree with Bees who say that if at all possible, you do not want to be involve in this the day of te wedding. If you are organized, and everything else is done, it can be fun to get friends, family, and the bridal party together the day before to do the decor. As you mentioned that may increase rental costs.

Even if you can’t get the tables, chairs linens, etc till the day of the wedding, you can still do all the other decor and have the centerpieces ready to go the day before.

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