Post # 1
I posted this in the general venue forum as well but I figured I might get better ideas from here.
I’m starting to plan a winter wedding for this winter and I seem to be stumped in finding a venue to accomodate about 150 people at a reasonable rate. Even though winter is the slow season, every place I find seems to be charging $5K to rent the room + at least $60pp for food (not even including drinks or appetizers)!
I’m not looking for anything fancy but I would like to find something decent on a tight budget. Our ENTIRE wedding budget is $10K so spending $8-10K on a room and food is out of the question.
Do you guys have any suggestions? I’m not from the area so I’m in the dark about the hidden gems!
Here are some details:
- Winter Wedding (So reception must be indoors)
- 100-150 guests (including many children)
- Budget: $6,000 (must include all food, rentals, and room fees)
- Must have room to dance
Is this possible? I’d be open to having it in a nice heated barn. Doesn’t have to be a place that is traditional. Feel free to pimp out your family’s or acquaintances’ property! 🙂
Your help would be greatly appreciated!
Post # 4
Hi there! Congrats on your engagement!
You should check out Quonquont Farm in Whately, MA. It’s way out there in Western, Mass and I’m not sure how far you want to go for your wedding, but this is our venue- exactly what we were looking for- a rustic barn– it’s gorgeous!
Post # 5
@GB55: If you’re up for a rustic Vermont Wedding you should def check out our venue. We picked it because it is close to a major international airport for people flying in, the price, and because we wanted to get married in Vermont.
It’s called the Old Lantern and it’s just south of Burlington Vermont in a town called Charlotte. It’s very reasonably priced and includes all tables, chairs, linens, centerpieces, and wedding cake. The price is only $3900 for the rental fee and you have it all day. They also have very reasonable food options starting at $25/pp. I’ve already gone for my tasting and the food is delicious.
Good luck! Let me know if you have any questions!
Post # 6
@megabrooke: Unfortunately they do not seem to allow winter events in their barns and I’m suspecting it’s because it’s not heated.
My fiance and I are undergoing the whole Fiance Visa process and only have a 90 day window to get married after he moves in January (by government standards) so I cannot change the date.
@Soon2bSykes: I did check out the Old Lantern but I thought their pricing was a bit high for the space rental considering we also have to use their caterer and bartender. At 150 people, it brings our total for room and food to at least $9000 which is 90% of our total budget and we simply cannot afford to spend this much money. Thank you for the suggestion, however, and I hope you have a lovely experience with them!
I’m seriously starting to consider putting up ads on Craigslist to see if someone would rent me their heated barns or even contacting office spaces that don’t have workers in the weekends who would be open to renting to us. I find it incredibly ridiculous that someone who has a party or family gathering will be charged $500 for a room but just because it’s called a “wedding” instead, venues feel entitled to charge us 3x or even 10x more for just about the same service (same goes for food!).
Post # 7
I live in New Husband on the VT border and have might have a couple ideas. In VT try the Lake Morey resort SO lives a couple miles from there and it is pretty and not super expensive but nice. Mt. Ascutney resort in Ascutney vt might be an option but winter is their busy season so it might be expensive. I am trying to do a summer wedding on the cheap in NH/VT. PM me if you have any questions about places in New Husband or VT that I might be able to help with and I will try to think of other venues.
Post # 8
Also look into Sleepy Hollow Inn. You bring in your own caterer and bartender (which must be licensed).
Post # 9
My brother and sister-in-law got married about 2 years ago at The Mountain Top Inn. It was GORGEOUS!!! They were the final party before the winter season hit. They got married on Dec 19th. It was so super pretty. Outdoor heated tent, sledding in the middle of the reception out back, married inside the B&B, romantic ride in a horse drawn carriage after the ceremony. I just checked out their website and it looks like they are actually opening a barn Jan 2013. Might be just what you are looking for!
Post # 10
By the way, I would add that we found winter weddings in VT to be much more expensive than summer. If you are open to a spring/summer/fall wedding definitely look into Pigeon Hill Farm (see my reviews on another post). You’ll be able to keep it under $10,000 with them.
Post # 11
@lastminutedetails: Unfortunately, my fiance and I are undergoing visa processes to get him to the US and the government requires us to get married within 90 days of him moving (he should be allowed to move in late december/early january). So that only leaves us the winter months to get married.
Since both of our families are from Canada, a northeastern state would be the best in terms of location if we want a decent attendence.
@PinkDeer: Thanks for the link, I’ll have to contact them! I’m a sucker for sledding 🙂
@lastminutedetails: Sleepy Hollow is on my short list but I find them to be a bit expensive considering they charge about $2000 to rent the barn itself not including much except the chairs and tables. I’m still considering it though.
Post # 12
Check out mountain meadows lodge in killington Vermont. I’m not sure how much they charge, but the location is beautiful! Mountain top in is nice too, but they can be pricey. I checked into there a couple of years ago and for 150 people it would be $11,000. They might have different packages though.
Post # 13
I don’t have any specific recommendations, but I just wanted to suggest that if you are open to the rest of NE, you might find better rates on the coast where it isn’t their high season. Or at least away from the mountains. Travel would be farther though. Good luck!
Post # 14
Check out Hotel Coolidge in White River Junction – we’re using them for our December wedding for the reception and guest rooms. It’s a lovely old building, well kept, and they recently did some renovations. The guest rooms vary from single rooms to full suites – they have a suite that we are using as a bridal suite. It’s a vintage railroad hotel and it’s got a country comfort feel to it. Everyone we’ve talked to has been very friendly so far!
They have two adjoining rooms that would be more than adequate to accomodate 150 people and their price is very reasonable and within your price range. One room has a beautiful hardwood dance floor – it’s gorgeous. They have an in-house caterer. We were able to provide them with our own menu (!!! this was awesome!!!) and he quoted us at $46pp – this included hot hors d’oeuvres, beverages, a cash bar, etc. Totally reasonable!
David Briggs, the owner, is very easy to work with and is a great communicator. He responds to emails right away from our experience! Like you, we had a very low budget and he was totally willing to work with us to fit within this budget. Their website doesn’t have many pictures, but I snapped a bunch the last time we were there so if you’re interested in looking at pictures, let me know! I’ll send you the link to my photo album. 😀
If you have any other questions about the Hotel Coolidge, let me know!!!
Post # 15
@GB55: Have you thought about getting legally married right away and then holding the ceremony later? Still suggesting Pigeon Hill because it’s about 20 minutes from the border. 🙂
Post # 16
@GB55: Yep, Sleepy Hollow is expensive too. Just slightly less so than the other winter barn venues. We looked around for barn venues in winter too and didn’t have much luck.