(Closed) Wording for Catering Email

posted 7 years ago in Food
Post # 3
Member
5655 posts
Bee Keeper
  • Wedding: April 2011

This was the first email I sent our caterer

Hi Cindy,

My name is Amnysti and a friend referred me to you saying that you would be helpful in meeting my needs. I am needing catering for a brunch, more than likely a buffet style, for approximately 100 people in April. If I could get some possible quotes, and/or menu selections that would be great! Thank you so much for your time, and if you have any other questions about my needs please just email me back, my schedule doesn’t really permit for phone calls till late evening. Thank you again for your time and I look forward to hearing from you.

Amnysti

 

I would go ahead and add the date, time, and location info. Also, if you have an idea of what you want served add that too.

Notice I did NOT say my wedding!.. It wasn’t until she gave me my first quote and went to set up our 1st meeting that she asked if it was a wedding and I said YES!

Sometimes that little word can tack on alot… use it sparingly

Post # 4
Member
318 posts
Helper bee
  • Wedding: September 2011

I just introduced myself, said when I was getting married, and said that I would love to receive more information regarding their pricing and menus.  I think that’s a good first start so you can see who responds and who fits within your budget.  Once you narrow it down you can ask the other questions such as if they’re tailor it to your needs, if they’ve catered at the venue before, etc.  Good luck!

Post # 6
Member
318 posts
Helper bee
  • Wedding: September 2011

I didn’t share a budget unless they asked…you never know if they would charge less until they see your number is higher!  If they do ask, definitely low ball it and see what they can work with.

Post # 7
Member
5655 posts
Bee Keeper
  • Wedding: April 2011

I let her quote me first… then generally you can wriggle it lower if needed, or they may say they’ll be willing to work with you/find something that fits your budget if needed… After our meeting and tweeking the menu we actually ended up with a LOWER quote =)…. there’s a common saying “he who speaks first loses”

I would give all the info I could w/o the “wedding” word and then see what they can get to you…. the more info you get the quicker you can weed vendors out and get down to what they can really provide 😉

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