(Closed) Worried about too many guests for our venue

posted 8 years ago in Reception
Post # 3
Member
3762 posts
Honey bee
  • Wedding: May 2010

I think you probably have good reason to be freaking out right now.  As an out of town guest, I would probably stay for the envening celebration since that is more like a typical wedding reception.

Worst case, can you change venues?  How much of a deposit would you loose and is anything else more accomodating available?

Best case, wait and see if the RSVPs come in and see what the final count is, hopefully around 80.

In the mean time I would rent the tent because even if its POURING rain, people may still go outside if it is cramped inside.

Post # 4
Member
1067 posts
Bumble bee
  • Wedding: October 2010

Eeek I also think you should be worried if you invite 270 folks and only want 80 to show up! I think you might have to change the after party location.

Post # 6
Member
3762 posts
Honey bee
  • Wedding: May 2010

If there really isn’t any way you can change location then I think you have a few options

  1. Rent a tent
  2. Cut out dancing or food or a bar so there is more space, provide a limited number of tables chairs, standing room takes less room the big seated tables.
  3. Figure out if there is anyone you can ask not to come.  Can you ask your best friend to not bring her date or something?

Post # 9
Member
3762 posts
Honey bee
  • Wedding: May 2010

We have found that as we mention to people “space is really cramped, we are really worried about it” we have had a handful of people volunteer to not come if we need them to.  Most of them are dear friends that know we love them no matter what. 

I don’t think there will be a way to keep the dance floor “clear” Obviously roping it off wouldn’t work well.  If you could rent a dance floor that is a different color than the floor that might keep people off of it.  I wouldn’t worry about that too much.  If you and your Fiance do a frist dance and you are in a HUGE group of people standing around, everyone will naturally back off and give you some space to dance. 

If you can, maybe try to ask the venue not to put out many chairs/tables and see how packed it gets.  If its not that bad and you have good weather then pull out some more chairs. 

Post # 11
Member
3762 posts
Honey bee
  • Wedding: May 2010

Last suggestion:  Cocktail tables that people can stand at is great!  You can have like 5-6 people stand around those, set their drinks down, etc.  You don’t waste space on chairs and it encourages people to dance rather than sit around!!

Post # 14
Member
4 posts
Wannabee
  • Wedding: May 2010

We had 65 confirmed RSVPs (talked to on the phone – YES we are coming) and only 32 people showed up at the reception!!!!! We still had to pay for 65 people and didn’t even get a full picnic basket from the venue !!!!  There weren’t that many people so where did all the food go and why did we not get a sampling of ALL the food that was served that night (just the crappy scraps)????  I was Soooooo HOT!!!!!  But, then my husband quickly calmed me down by informing me that the 32 people in which were there, were the ones I actually liked versus “haters” and that the picnic basket was late getting to the venue…  What else could I say…  Good luck and hang in there.

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