Post # 1
Hi Bees! I’ve had a stressful few days and am looking for some advice from some savvy wedding planners.
Some background: we’re planning a small (invited ~30 guests) wedding in Cabo this coming December. We’re all very excited, and we have had some good news from our all-inclusive resort that our room block rates have been lowered. This was great news. But then flight information came out, and everything has been downhill from there.
Essentially ticket prices have more than doubled since we began planning. We’ve received two frantic phone calls (one from MOH/FSIL, and one from a groomsman) saying they’re beginning to budget the wedding for the year and at this point, with prices how they are, they won’t be able to afford it.
We knew this was going to be a possibility planning a destination wedding, but thats not the point of this post. What I’m asking is, would it be appropriate to send an email to my guests, informing them that we’ve come across this prices and are looking for some type of solution to the problem? I take the phone calls from my guests to heart, and I don’t know if I can handle 20+ phonecalls in the next few weeks/months saying that prices are crazy. I just want to let them know they are important to us, we’re aware of the problem, and we’re going to try to find some solutions.
So what do you all think? Would it be okay to send an email?
Post # 3
Because you said it was 30 people I would say yes. I assume the 30 people are fairly close to you and wouldn’t be against talking to you about it in person. If it were me I would send an email since I know I’d get the same questions 30 times.
Post # 4
I don’t think it could hurt to send the email. It would let your guests know you are considering the impact of rising costs on your guests, so they’ll probably appreciate that. And then if they have anything to say they can just reply to your email instead of you having to fend off call after call like you mentioned.
Post # 5
I think it’s really considerate of you that you’re being so proactive. As a guest I would appreciate it.
Post # 6
I agree that it’s considerate and appropriate…but just recommend that you make sure that you really do think you can find some sort of solution if you say that in your email.
You’re really sweet to care so much.
Post # 7
I think sending something out in writing would be better than having to make all those phone calls…. but I would prefer to do it via snail mail – not e-mail.
Although, I wouldn’t do anything until you knew you had a back up plan…
Post # 8
I agree with the PP that you should try to find a solution before you email or call anyone.
If you aren’t already using any kind of travel agent, you could try that route. I had trouble trying to plan a timed vacation that fit our budget a couple of years ago and ended up paying a small fee to a sorta-travel agent who saved us about $125 each, allowed us to spend more time at our destination, and took us in to a nearby airport that let us see far more than we otherwise would have thought to do in what we thought was a limited time for a visit.
That’s not a straight up “solution,” but it’s an alternative to consider. Otherwise, short of bringing your wedding back to your hometown, I’m not sure how many “solutions” there really are to the problem.
Post # 9
I don’t think it would hurt to send the email.
Post # 10
I would only email if you actually have found a solution. but if the wedding is decemeber a lot can change with regards to the prices for the flights between now and then
Post # 11
Prices for flights go up and down all the time. I understand people having sticker shock, but honestly wait it out. Prices are so high right now because they can be – they have 10 months to sell these tickets and if people want to buy them right now, they will, and the ariline will make more money.
Post # 12
Thank you everyone for your responses, I really do appreciate it! I didn’t want to be hasty and send it out in a panic so I’m glad I came back to my senses and calmed down a bit. I’m going to hold off writing the e-mail now – but at least I have an idea of what to say when I inevitably hear from guests in the near future. Thanks ladies!
Post # 13
I don’t see an issue with a mass email vs. phone call – but I wouldn’t send it just because prices jumped. Chances are they are keeping an eye out for airfare and are budgeting accordingly.