(Closed) You need to book a hotel now!! How can I get the word out?

posted 7 years ago in Logistics
Post # 3
Member
273 posts
Helper bee
  • Wedding: April 2012

I have exactly the same problem.  Could only block off 30 rooms (3 different hotels), but will probably need 50 or so in the end…prices for my wedding weekend keep going up as well because there are a few events going on in the area.  I sent out the STD with the wedding website link.  On the website, I have in big, bold text – BOOK YOUR ROOM NOW – YOU CAN ALWAYS CANCEL LATER.  Checking the stats on my site, not enough people have looked at it to make me feel comfortable.  So I then called the hotels to see if the blocks are filling up – nothing after about a month.

Then I decided to involve my mom and my Fiance to get a verbal word out to Out of Town guests.  It has resulted in about 10 couples booking rooms which is good – but not great.  I think people just won’t book until they know for sure that they are coming. Also, if a lot of people are travelling for the wedding, I think taht they want to make sure they make plans with their friends or family to make sure everyone is going to be close to each other which also delays things.

I’m trying to convince my hotels to add more rooms to my blocks if the initial blocks fill up…even if the rate goes up, I’d rather just know that I have rooms blocked off for the stragglers.

Good Luck!

Post # 4
Member
1231 posts
Bumble bee

I know it would cost you again in postage but, maybe a postcard that reads

Annnd they’re off!!

Our wedding falls on the same day as the Preakness. We want you to be able to enjoy our special day with us, but with people coming to enjoy the horses, they will also be renting rooms at the same hotels we have booked. The rates go up the closer we get to the date. So please, if you are coming, call and book your room now! Remember you can cancel later! We hope you make it to our special day!

Love, ME and Fiance

OR something like that! I live near the Saratoga Racetrack and the hotels do the same thing during the season. Its a pain, especially since some require you to book two nights and the prices are more expensive! Robbers. lol

Good luck!

Post # 5
Member
133 posts
Blushing bee
  • Wedding: November 2011

There are two weddings at the hotel the day before (11/11/11) so I sent an email to my Out of Town guests that they should make their reservations ASAP, especially if they are staying over Friday night. Word of mouth is good too for people who don’t do email, or who need extra reminders. If you fill your block, will the hotel add more rooms? Do you have a contracted rate for your block of rooms, or do your guests pay the same rate as everybody else? If you don’t have a contracted rate, definitely stress that they should make reservations ASAP before prices go up too much.

Post # 6
Member
328 posts
Helper bee
  • Wedding: November 2012

I vote for word of mouth…and keeping the info on your website. Did you send out invitations yet? Have you tried calling around to some other hotels? Maybe if each hotel will let you book 10 rooms, but calling 5 hotels can help?

Post # 7
Member
1340 posts
Bumble bee
  • Wedding: November 2012

These are the times when email and Facebook are always a godsend. For the guests who don’t use either service, you could make a call list and ask your bridal party and parents to pitch in. We just looked at the calendar and realized we were returning from our wedding cruise on MLK/Inauguration Day Weekend and everything in the DC/Baltimore metro area will fill up pretty fast.

Post # 8
Member
916 posts
Busy bee
  • Wedding: April 2011

I tink your only obligation is to do word of mouth. Your guests are independent adults, and can plan their own trips.

Post # 9
Member
1231 posts
Bumble bee

@Leprechaun: That’s true but if you want them there and you KNOW its during a time that is crazy and busy, limiting places to stay. You really should let your guests know that if they are coming they need to book rooms now.

Post # 10
Member
3520 posts
Sugar bee
  • Wedding: March 2012

@Mrs.Darling: I agree; a quick FB message to most, and a separate phone call to others would be the fastest route.

Post # 11
Member
4824 posts
Honey bee

I would do word of mouth. Tell all your friends and fiances friends with an email. The have your mom and Mother-In-Law spread the word in their family.

Post # 12
Member
964 posts
Busy bee
  • Wedding: November 2011

Can you get someone to block more rooms at the hotel under a different name?

Post # 13
Member
2195 posts
Buzzing bee
  • Wedding: November 2011

My hotel block is literally the only thing about our wedding that is making me go all Bridezilla. They keep messing up (gave the suite away the night of the wedding, only blocked 10 rooms, etc etc etc), so when I sent out the Rehearsal Dinner invites, I also sent a note reminding everyone about the website and to book their hotel AND make sure they’re in our block. I’m not sure how effective it is, but whatever.

Post # 14
Member
5011 posts
Bee Keeper
  • Wedding: April 2012

This is why I’m sending out my invitations really early rather than relying on Save-The-Date Cards. Could you get your invitations out soon so as to get people to sort their hotel rooms?

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