(Closed) Your budget breakdown: Evening reception costs minus florals and music

posted 9 years ago in Food
Post # 3
194 posts
Blushing bee

about 30-40 per person…thats an hour of appetizers, a three hour open bar, a sit down dinner with two entree options, two sides, salad, and dinner rolls…i’m not paying for the cake or cookies (FFIL is)…and i haven’t added in the cost of favors yet since i STILL haven’t figured that out yet…i’m in a really small town in wv though so i’m sure the costs are probably higher where you are…good luck

Post # 4
6597 posts
Bee Keeper
  • Wedding: August 2010

In a fairly large city in Ontario I am paying 89.95 per person for the linens, chair covers, 3 course meal, 4 hour open bar, 2 bottles of house wine per table and a cocktail reception with appetizers and champagne punch!

This doesn’t include DJ, flowers, cake etc.

I hope this is what you are looking for!

Post # 5
194 posts
Blushing bee

edit: all of our linen costs are included in the package and they give you their champagne for the toasts…

Post # 6
197 posts
Blushing bee
  • Wedding: December 2009

$110/person for venue, appetizers, plated dinner, service, linens, rentals, open bar in downtown Chicago (not including cupcakes, dj, candy buffet)

Post # 7
7777 posts
Bumble Beekeeper

I’m in StL.

Food & Bar w/fees -$4225 (This is a 3 course, plated meal and 4 hour open bar)

Dance Floor-$150


Parking Fees-$250

Cocktail Hour-$250

Candy Bar-$250

Post # 8
332 posts
Helper bee
  • Wedding: November 2010

I’m getting married in Washington, DC. We’re paying a total of $120 per person ($80 food, $40 bar) for 5 passed hors d’oeuvres, salad, entree (2 choices), wedding cake, and a four hour open bar. It’s at a restaurant, so this also includes tables, linens, place settings and all that good stuff.

They were really flexible about the price. It was higher, around $100 pp for food, but I said I wanted no more than $80 and they brought it down. So don’t be afraid to name your price!

Post # 9
4385 posts
Honey bee
  • Wedding: May 2011

We’re having a restaurant reception for 60-80 people and the minimum bill is $3800. We don’t foresee having to go over that amount! That will include drinks and a 3 course meal… I guess it’s roughly $50-$60 a person. I’m in a large Canadian city!

Post # 10
922 posts
Busy bee
  • Wedding: August 2010

I am in NYC.  Paying $175PP + tax and tip – This is for 8 pass hors d;ouevres, 2 stations (pasta, italian meats/cheeses), salad, entree, wedding cake, 5 hour open bar – inludes the space – chairs, tables, linens, and they have built in up-lighting so I don’t have to pay for that.

Post # 11
1981 posts
Buzzing bee

Charleston, SC

Food & Bar $4500 – heavy hors d’oeuvres, open bar, sodas/mixers/regular drinks (beer and wine not included, FMIL’s paying for that)

Favors – Probably about $200, not sure, already have a lot of stuff from last wedding planned

Linens and other rentals – $200

Decor – unsure… we pick things up as we go along, a lot of DIY

Paper goods [napkins, signs, menus, etc] – $40

Cake – $1.50 a slice, not sure of guest count/size cake we’re going for yet.

I think that’s it! Phew! These are soooo cheap by Charleston standards, but my mama is a bargain hunter 🙂

Post # 12
2779 posts
Sugar bee
  • Wedding: July 2010

I’m in the UK so it works slightly differently for us here. Our venue has a “minimum spend allowance” of £3500 for food and drink (no venue hire fee). So for our projected 80-100 person cocktail and canapés reception we have to spend at least that amount. 

FH and I have added up our budget and can spend (very loosely);
£2000 – passed canapés
£2000 – behind the bar (so a limited open bar, basically and then it’ll be a cash bar)

This is for a 4.5 hour Sunday afternoon reception. We get exclusive use of 2 of the rooms inside the pub and 3/4 of the deck terrace and we can fix the rooms up with chairs/tables however we want with what’s available. 

Make sense? Clear as mud? Good good.

Post # 13
75 posts
Worker bee
  • Wedding: August 2010

I have 50 guest coming for our Destination Wedding in Hawaii. We’re having the reception at our hotel. We have a min $2800 in food to meet. This does not include drink with are $ 50 per person unlimited for the night.

Drinks are $ 2500    Food is $ 2800   Cake is $ 500

So I have a grand total of $ 5800 for the night.  It breaks down to $116 per person.

OMG …I think I may faint. This the first time I’ve broken down the numbers. Ugh


Post # 14
175 posts
Blushing bee
  • Wedding: February 2010

My wedding is in South Bay Area, California, and we are having our ceremony and reception at the same site on a Saturday evening. We are paying..

  • $3000 for reception fee
  • $500 for ceremony fee
  • For catering
    • $50/adult
    • $25/child aged 3-12 and vendor meals
    • $6 for child aged 0-3

  • For drinks
    • $28.50/adult
    • $14.50/aged under 21

This is for:

  • 6 hours, from ceremony to end of reception
  • 2 choices of appetizers during cocktail hour
  • 6 hours unlimited bar (juice, soda, champagne, beer, wine, premium liquor)
  • Seated menu (beef, fish, vegetarian options)
  • Coffee, tea, bread, condiments, etc. included
  • Linens, chairs, etc. all included
  • No cake cutting/serving fees.
  • Inclusive of all taxes/gratuity

Including ourselves, vendors, and kids – there will probably be about 115 people. It’ll be about $11.5k to the venue for ceremony/reception/food.

Post # 15
3762 posts
Honey bee
  • Wedding: May 2010

Our reception venue is charging us $26 per person (min of 150 people) for the venue, tables, chairs, table linens, 2 bartenders and 6 hours of service of soda, beer, and wine, and a champagne toast. 

Our caterer is looking like it will be $30 pp for a buffet and appetizers.

Our cake will be about $500

All of this accounts for about 56% of our budget.  Ok, not about but actually accounts for 56%

This does not include any centerpieces, decor or the dj.

Post # 16
562 posts
Busy bee
  • Wedding: September 2010

In Northern NJ:

$120 pp (that’s with a discount for th date) includes 5 hour open bar, cocktail hour with 21 passed hors d’ouevres, 2 pasta stations, carving station, antipasto, then 4 hour reception with 3 course dinner.  Cake, linens, chairs, lighting are all part of the package and service fees and gratuity was built in as well.  This is the majority of our budget as when we sat down to start planning we both agreed that the two things we were willing to spend more money on were the reception and photography.  Everything else so far has cost far less than we anticipated (helps that there’s a lot of DIY-ing)

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