(Closed) Your Wedding Day: DO NOT FORGET

posted 6 years ago in Logistics
Post # 3
Member
4272 posts
Honey bee
  • Wedding: April 2012

@ashleyr0512:  

Relax girl! I am the most unorganized person out there and everything still went great, you will be fine!

Post # 5
Member
5093 posts
Bee Keeper
  • Wedding: January 2012

My DOC made a checklist for me of each and every single item I needed to bring with me on the day of the wedding.  Why don’t you put together something like that?

Post # 6
Member
642 posts
Busy bee
  • Wedding: February 2013

Its the most important thing that matters the most.

If you forget anything else, the day will go on as planned! Dont worry, I am getting married in one month and I have like nothing together lol except for the big things.

OH except for maybe the most important thing- the officiant lol but thats another story, I have a back up lined up

Post # 7
Member
1002 posts
Bumble bee
  • Wedding: August 2012

Hubby and I made a checklist. We also made a very detailed day-of itinerary for everyone involved in the wedding set-up and preparation. Darling Husband was running around all morning and early afternoon with his itinerary, making sure everything was getting done lol.

Look around online. I’m sure there are lot’s of checklists that you can print off 🙂

Post # 8
Member
280 posts
Helper bee
  • Wedding: May 2013

I’m also getting married in another state (across the country, actually). I have an excel spreadsheet with 17 tabs. Some of these tabs could probably be consolidated now since, for example, I’ve already selected most vendors. Hope this is helpful!

  1. People: List of people to invite–both A and B list with a column for how many people expected from that invite (1 or 2 since we’re not inviting kids, some people are not getting a plus 1, some we don’t expect will make the trip, etc.) and then another column for how many RSVPs we actually get. Next to these columns is another section that has the following column headings: First Name, Last Name, Email, Postal Address, City, State, Zip, Arrival Date, Arrival Flight Time, Hotel, Other Notes
  2. Rehearsal Dinner: List of people to be invited and how we’ll do transportation (who will drive with whom) since some Out of Town people will not rent a car 
  3. Seating: Guestimate of how we’ll do seating. I’ve since starting using wedding wire’s guest and seating tools, which have been fabulous! On this tab I’ve also pasted pictures of escort cards that I’d like to DIY.
  4. To-Dos and Budget: Detailed list of things to do and vendors needed such as “hire a DJ” and “hire a photographer”. This is the list you’ll find in standard bridal checklists. My columns are labeled Item, Completed (Y/N/In Progress), Anticipated Cost, Actual Cost, Notes. Make sure you add your gratuities to this list. This is my list:                                                  

    *Hotel & car for Philly

    *Marriage license

    *Rehearsal Dinner

    *Dress/Veil/ Shoes/Jewelry/Undergarments

    *Nails/Hair/Make-up

    *Hair/Make-up gratuity

    *Men’s wear

    *Gift bags for out-of-town guests (x25)

    *Trolly transport from hotel to site (or parking?)

    *Shuttle gratuities

    *Gifts for wedding party

    *Invitations

    *Flowers 

    *Flower delivery gratuity

    *Cake delivery gratuity (cake is included in venue deal)

    *Other decorations for site 

    *Soft pretzels for favors

    *Photography

    *Videography

    *Programs for ceremony

    *Guest Book

    *Name/Seating cards

    *Music + gratuity

    *Officiant

    *Subtotal:

    *Venue (for ours, food, open bar, cake, centerpieces are included)

    *Food for vendors (2 photogs, DJ)

    *Wiggle Room

                                                                         

  5. Other Lists: Here I have a list of what to include in my Out of Town gift bags, how many of each item, and how much it each item will cost. There is also a list of site decorations to bring to rehearsal, including baskets for programs and the postcards I’ll use to label the tables. The other list here is ideas for bridal party gifts. In this tab I’ve also pasted lots of pictures for inspirational decorating ideas, etc.
  6. Week-Of Task List: I have a list of decorating and other items that should come with us to the rehearsal as well as a point person for each thing. Also is a day-of task list with a point person for each thing (Don’t forget marriage license, Individual gratuities in sealed, labeled envelopes to distribute, Collect cards and gifts and return to hotel, Box and bring leftover cake, Bring extra props for photos, etc.)
  7. Timeframe: Guesstimate of timing for day of
  8. Transportation: list of potential shuttle companies for transpo from hotel to venue. Column labels are Company, Contact Person, Phone, Email, Cost, Inclusions, Notes
  9. Florists: Same as above
  10. DJs: Same as above
  11. Officiants: same as above
  12. Songs: List of play and do-not-play songs. I add to this as I think of them or as I see in other posts.
  13. Traditions: List of various traditions or customs that we may include in ceremony fram various cultures
  14. Ceremony: List of poem titles, readings, vows, other ideas to include
  15. Photo List: Specific shots that we’d like photog to get
  16. Hotel block: List of hotels to look at (we’ve since done that). Column headings are hotel name. Row headings include following: Contact person, Cost per room, $ to hold rooms?, $ for unused rooms?, $ to distribute welcome bags?, date block is released, shuttle service from airport provided?, free bridal suite?, parking charges or discounts, breakfast included?
  17. Honeymoon: list of potential places and costs

Post # 9
Member
542 posts
Busy bee
  • Wedding: March 2013

great thread!!!!  Commenting for later 🙂

Post # 10
Member
1619 posts
Bumble bee
  • Wedding: September 2011

It doesn’t matter what you forget as long as the bride and groom are there!  Trust me, everything will be just fine.  I had the same fears and some things were forgotten and they did not make one bit of difference in the end.  Just relax!

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